Record a manual retroactive entry

Record a past work span for an employee (a retroactive manual entry).

employee_id (UUID v7), started_at, ended_at and a reason are required; optional pauses add pause intervals.
The entries are stored with is_retroactive: true and source: manual, and one audit log entry is written.
ended_at before started_at, or a missing reason, returns 422 in Spanish.
Returns 201 with the created span’s clock_out entry.

Client-generated opaque key (up to 255 characters; UUID v7 recommended) that makes retries safe: the first response is cached and replayed for repeats without re-executing the mutation. Reusing a key with a different body returns 409 idempotency_key_reused. See the Idempotency guide.

Length1 <= length <= 255

Factuarea-Version?string

Pin the API version (YYYY-MM-DD, Stripe-style date versioning) for this request; omit to use the key's pinned version, or the latest if none. Unsupported version → 400 unsupported_api_version; malformed → 400 parameter_invalid_format. The effective version is echoed in the Factuarea-Version response header. See the Versioning guide.

Formatdate

X-Active-Profile?string

Operate on behalf of a child company (gestoría master key): pass its public id (UUID v7) and the request runs against that child's data without changing the key's scope, tier or environment (omit to use the key's own company). Invalid UUID → 400 parameter_invalid_uuid; unknown or non-owned id → 404 profile_not_found. See the Acting on behalf guide.

Formatuuid

Request Body

application/json

TypeScript Definitions

Use the request body type in TypeScript.

employee_id*string

Employee ID (UUID v7) the retroactive workday is recorded for.

Formatuuid

started_at*string

Start of the retroactive workday in ISO 8601.

Formatdate-time

ended_at*string

End of the retroactive workday in ISO 8601 (after the start).

Formatdate-time

reason*string

Required reason for the retroactive entry.

Lengthlength <= 500

pauses?array<>|

Optional breaks within the retroactive workday.

Response Body

`application/json`

Request example

const apiKey = process.env.FACTUAREA_API_KEY;if (!apiKey) throw new Error("Set FACTUAREA_API_KEY");const response = await fetch("https://api.factuarea.com/v1/time-entries/manual", {  method: "POST",  headers: { Authorization: `Bearer ${apiKey}`, ...{"Accept":"application/json","Content-Type":"application/json","Idempotency-Key":"erp-2026-public-api-v1-time_entries-manual"} },  body: JSON.stringify({  "employee_id": "01931b3e-7c4a-7f2e-9a8b-3c5d6e7f8b01",  "started_at": "2026-05-28T09:00:00+02:00",  "ended_at": "2026-05-28T17:30:00+02:00",  "reason": "El empleado olvidó fichar; jornada confirmada por su responsable.",  "pauses": [    {      "start": "2026-05-28T13:30:00+02:00",      "end": "2026-05-28T14:00:00+02:00"    }  ]}),});if (!response.ok) throw new Error(await response.text());if (response.status !== 204) console.log(await response.json());

Response example

{
  "data": {
    "id": "01933a21-ae43-7d5f-9b6c-3c4d5e6f7a01",
    "object": "time_entry",
    "employee_id": "01933a1f-8c21-7b3d-9e4f-1a2b3c4d5e01",
    "entry_type": "clock_in",
    "occurred_at": "2026-05-04T09:00:00Z",
    "recorded_at": "2026-05-05T08:00:00Z",
    "source": "manual",
    "is_retroactive": true,
    "reason": "Olvido de fichaje al comenzar la jornada.",
    "created_at": "2026-05-05T08:00:00Z"
  }
}

{
  "error": {
    "type": "authentication_error",
    "code": "missing_api_key",
    "message": "Falta header Authorization o X-API-Key.",
    "doc_url": "https://docs.factuarea.com/guides/errors#missing_api_key",
    "request_id": "req_38b5d5d4cc38d34669a2ae5c23"
  }
}

{
  "error": {
    "type": "authorization_error",
    "code": "insufficient_scope",
    "message": "Esta operación requiere el scope 'time_entries:write'. Tu API key solo tiene los scopes: ninguno.",
    "doc_url": "https://docs.factuarea.com/guides/errors#insufficient_scope",
    "request_id": "req_583da95b15163e55f62361fff3"
  }
}

{
  "error": {
    "type": "idempotency_error",
    "code": "idempotency_key_reused",
    "message": "Esa `Idempotency-Key` ya se usó con un payload distinto. La clave identifica una operación concreta, así que reutilizarla para otra vaciaría de sentido el replay.",
    "doc_url": "https://docs.factuarea.com/guides/errors#idempotency_key_reused",
    "request_id": "req_d28216b0b436dc7c739c244722"
  }
}

{
  "error": {
    "type": "invalid_request_error",
    "code": "invalid_param_value",
    "message": "El campo employee_id es obligatorio.",
    "param": "employee_id",
    "errors": [
      {
        "param": "employee_id",
        "code": "parameter_missing",
        "message": "El campo employee_id es obligatorio."
      }
    ],
    "doc_url": "https://docs.factuarea.com/guides/errors#invalid_param_value",
    "request_id": "req_a99fd9d1fd1361a176af273353"
  }
}

{
  "error": {
    "type": "rate_limit_error",
    "code": "rate_limit_exceeded",
    "message": "Has excedido el límite de requests permitido. Reintenta más tarde.",
    "doc_url": "https://docs.factuarea.com/guides/errors#rate_limit_exceeded",
    "request_id": "req_3b16faa4cea7d50c93adbb5ba1"
  }
}

{
  "error": {
    "type": "api_error",
    "code": "internal_error",
    "message": "Algo se rompió en nuestro lado al procesar la petición. La condición no la provoca tu payload.",
    "doc_url": "https://docs.factuarea.com/guides/errors#internal_error",
    "request_id": "req_8601003637eb9d77eac605ce24"
  }
}

Record a manual retroactive entry

Authorization

Headers

Request Body

Response Body

201application/json

401application/json

403application/json

409application/json

422application/json

429application/json

500application/json

`application/json`

`application/json`

`application/json`

`application/json`

`application/json`

`application/json`

`application/json`